HERC RENTALS INC.

US MANUFACTURER NEW EQUIPMENT SHIPMENTS TO HERC CANADA

Shipments traveling from the United States to Canada are international transactions, and must comply with applicable Canada Border Services Agency (CBSA) and Canada Revenue Agency (CRA) regulations before being cleared for entry. Regulatory mandates include tariff and duty assessments, security clearances, registration requirements, filings and shipment documentation.    Please ensure your company understands and provides the needed documentation in advance of carrier border crossing.

Title Transfer of New Equipment Sold to HERC Canada.    Please describe your company’s Title Transfer process.   HERC prefers ‘FCA’ and not ‘EXW’ for shipments originating in the United States.  

Vendor Response: _____________________________________________________

Registration and Paperwork. 

• Any business importing goods to Canada must register with the Canada Revenue Agency and obtain a “business number” to be used on all paperwork.
• CBSA requires that a cargo control document (CCD) be submitted for each shipment, along with an invoice and customs coding form. These forms provide examiners with information including: description of the goods, direct shipment date, tariff treatment, country of origin, tariff classification, value for duty, appropriate duty or tax rates and calculation of duties owed.
• Advance Commercial Information:  ACI is administered by CBSA as a way to obtain advance notification about shipments heading to the Canadian border.  By requiring advance notice, CBSA is able to anticipate potential contraband or hazardous shipments, and to pre-clear “non-threatening” shipments.  ACI includes the mandatory eManifest filing system, which provides an electronic portal through which all necessary information can be transmitted.
• Automated Export System (AES). The U.S. government imposes a similar electronic filing mandate on U.S. exporters. While businesses have always had to submit paperwork, as of September 30, 2008, all filings were required to be done electronically, through the Automated Export System (AES).
• NAFTA Certificate of Origin: The 1994 NAFTA agreement eliminated virtually all tariffs on goods traveling within the U.S., Canada and Mexico that originate in the exporting country.  The NAFTA Certificate of Origin must be completed as a way to (a) verify that a shipment should be exempt from tariffs or (b) list those parts of the shipments that are liable for tariff assessment.
• Shipper’s Export Declaration: This is a form required by the U.S. Census Bureau that must accompany all shipments leaving the United States that include more than US$2,500 worth of a single commodity.
• Harmonized System Tariff Code: Before a shipment can clear the border, it must have an appropriate Harmonized System code attached. The Harmonized System is an international agreement to classify goods and commodities using the same coding standards worldwide. Proper tariff code assignment is essential to ensure that proper tariffs are paid, shipments benefit from all applicable favorable trade provisions, and to avoid penalties and possible punitive action.

HERC Canadian Broker Contact.   All new equipment sold to HERC Canada must be processed through the HERC customs broker.

Cole International

3033 – 34 Avenue NE

P. O. Box 2718, Station M

Calgary, AB, Canada T2P 3C2

Phone: 403-262-2771

Fax: 403-262-7301

Accounting Fax: 403-262-8039

Toll Free: 1-800-313-4281

HERC Account Contact:

Peggy Turner

Technical Service Representative

Phone: 780-431-8551

Email: [email protected]

Vehicle Contact @ Cole US & Canada:

Ken Campbell

Manager, Vehicle Imports

Phone: 403-514-7438

Mobile: 403-828-1255

Fax:     403-262-7301

Email:  [email protected]

Website:  www.cole.ca

USA Cole Contact:

Mike Miller

Cole USA General Manager

Blaine, WA

360-332-1124

United States Customs Broker. It is the vendor’s responsibility to arrange any US border crossing United States customs requirements.